Thursday, January 25, 2024
Columbia County Parks & Recreation Pool District
Board of Commissioners
Regular Meeting
Thursday, January 25, 2024
Columbia County Fire District 3 Office
Chair Dianne McKinley called Pool District Meeting to order at 5:03 pm. All Board members present. Quorum existed.
Approve Minutes. Terri and Ted (moved, seconded) and the Board approved the minutes of the Special Meeting 1/18/24.
Special guest: Dale Slack, attending pro bono
Elect Treasurer – Katie Leid
Ted and Terri seconded. Approved.
Public Comment - No Public Comment
Mission/Vision Statement
By-Laws Template/Policies and Procedures Dale Slack
Whitman County Park & Recreation District #2: Board Rules and Policies for the City of Garfield looks good in Dale’s opinion.
A term of Art (WACs RCW, Constitution) must tier to these Washington statutes. We are a public entity. A municipal corporation. Dale recommends we “beg, borrow and steal anything that’s been done before.”
The enabling statute is – we are a Parks & Recreation Pool District under 36.69 RCW.
The Whitman Co. example needs re-write for our purpose. Incorporation is an action directly for a private entity. We are a municipal corporation; not t private entity.
We are a political subdivision of Columbia County (a political organization that exists entirely within Columbia County). The citizens of the City of Dayton can vote on a special levy. The City of Dayton needs pass a resolution to include its residents (Quinn Plante, City of Dayton attorney).
Whitman Co. can be a major source of guidance – Constitution set in “stone.”
We should plan to review our Rules and Procedures annually.
Our guiding document should be flexible, but have strong sideboards for the future.
Ask other regional pools for advice on the “worst-case scenario.”
Review the Whitman County P&R District #2
Purpose – Include the Vision Statement becomes preamble in the Board Rules & Policies
Consider electronic meetings by ZOOM. New Business for Feb. 29, 2024.
PDC – For each individual and for the group (Board) as a whole. Need to set up a PO Box.
Secure Access Washington password. Get going on the PDC individual reporting.
PDC for the Board itself – Dianne will look into a PO box. We can pay aid for the box by a donation from Board members.
County bill for Nov. 7, 2023 Parks & Recreation Pool District portion of election is $8751.67. YIKES!
Information for next election information for candidates from the Columbia County Auditor was briefly discussed – Dianne has shared the hard copies with the Secretary for retention.
NEED PDC Reports ASAP. Per individual (annually) and for the election. Even if no money is spent, the Board must still report.
Business is done by the Board Commissioners, agreed to by the Board. Friends of the Pool is the Board’s arm for fundraising. We want to resurrect the non-profit to augment monies for the pool projects. We can’t use the position of the Board to raise funds for non-profit, Friends of the Pool.
We are looking for younger parents/families and swim team folks to step up and help with fundraising, and Pool District management.
Mission/Vision Statement. As a Board, we need to work on this.
Example of a Mission Statement
To improve community health, wellness and fitness by supporting the construction, maintenance and operation of a swimming pool for leisure and enjoyment of all.
Formal name: Columbia County Parks & Recreation Pool District
Special Meetings, Board of Commissioners
Each term of office based on the number of votes received at election, except as provided in 36.69.090.
Items for next meeting:
Minutes
Review and discuss Whitman Co. Rules and Policies; edited. We will review as a group on Feb. 29, 2024.
Send out ideas; Fall City, WA. The following is material to discuss at 2/29/24 meeting.
Old Business
Mission, Rules and Policies
Bill from Auditor – how to pay for the expense?
Check with PDC if a Post Office box is acceptable. What does Garfield do? Ask Cande H. what they do. We can use the pool’s physical address, but use the PO box for our mailing address.
Katie moves to get a PO box, seconded by Lisa, all those in favor; motion carries.
Consider meeting by ZOOM, for Feb. 29, 2024 Pool District Board Meeting.
For the good of the order – no action. Just acting.
Review School Board meeting minutes and call Susan Taske, administration office secretary for examples of meeting minute format.
Move adjourn meeting Ted, Terri and approved by all at 6:41 pm.
Attachments for the meeting (filed in the Secretary’s notebook):
Whitman County Parks & Recreation District #2 Board Rules and Policies
Bainbridge Island Parks & Recreation Board of Commissioners Policies, 2000 Board, Policy Number: 2100-2610
The Community Food Bank of Dayton, Inc., By-Laws
Electronic message from Douglas Venn, Board member of the Prescott Joint Parks & Recreation District (PJPRD) regarding their Board operational policies.
50 Mission Statements from Top Nonprofits
19 Effective Vision Statements
RCW 23B.02.060 Washington Bylaws
Columbia County Filing Information for Elected Officials
Columbia County Local Voters’ Pamphlet Administrative Rules for Candidates, Jan. 2024
Columbia County Local Voters’ Pamphlet Administrative Rules for Jurisdictions, Jan. 2024.
Votes By District As of 11/28/2023
Draft meeting minutes prepared by Lisa Naylor.
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